Conferences & Events

Refreshments
If your event requires catering contact Aramark at 828.328.7005 to make all necessary arrangements. Aramark needs at least 10 days notice for catering requests. Dining hall plates and utensils must be returned to dining hall after your meeting.

Alcohol Policy
Alcoholic beverages are not permitted on campus without prior approval from the Vice President and Dean of Students. The forms may be picked up at the Conferences and Events office.

Client Responsibility
If your event involves a guest speaker or entertainers of any sort, you are responsible for the actions of your guests. You are also responsible for any contractual requests made by your guests. If your event requires equipment beyond what the college can provide, you are responsible for renting or securing that equipment. You are responsible for fees if excessive cleanup is necessary after your event. Glitter and confetti are prohibited. You must remove all decorations after your event. As a consideration to others, if you change the room arrangement, please return the room to its original condition after your event.

Interpreter
If your event requires an interpreter for deaf or hard-of-hearing guests, please contact Support Services for Deaf & Hard of Hearing at 828.328.7298 or complete the Request for Interpreting Services Form.

Equipment
If your event requires equipment beyond what the college can provide, you are responsible for renting or securing that equipment.

Smoking
Smoking is not permitted in any Lenoir-Rhyne University facility.

Advertising
If you hang flyers to advertise your event, it is your responsibility to remove those flyers (on campus as well as throughout town) after your event. Flyers must not be placed on glass surfaces. The Student Affairs Office must approve all flyers for on-campus advertising.

Technical Services
A Request for Technical Services Form must be completed for all events in the P.E. Monroe Auditorium and Belk Centrum. Also complete this form if your event requires technical support in other areas of campus. You must detail and list any and all technical needs including, but not limited to microphones, lighting, video, film, overhead, music, tables, chairs, etc. The Campus Technical Director must receive the form no less than two weeks before event.

This form is to assist users of facilities at Lenoir-Rhyne University with acquiring the technical services that are provided, as well as to provide the campus technical staff and Office of Conferences & Events with the information needed to provide these services.

• All requests regarding technical equipment provided by the auditorium staff must be through this technical rider and submitted to the campus technical director.
• All such requests are to be made no later than two weeks before the event. If any technical requests are made after that time, the services rendered will solely be at the discretion and convenience of the auditorium staff.
• The equipment and technical services will be ready no sooner than the access time registered with Conferences and Events.
• Start and End times will also be strictly adhered to unless arranged for ahead of time.
• In addition, any material to be constructed, hung or flown in the auditorium facilities must be approved by the campus technical director in advance.
• The auditorium staff will not provide any additional hardware, (screws, nails, tools, etc.) for outside materials or equipment, nor will they provide any repair services.
• The auditorium staff reserves the right to refuse use any materials or equipment brought in by the individuals or groups using the facilities.
• All requests of use of the facilities must be reserved through the Office of Conferences and Events.
• Please report any and all damage to the facility or equipment in use immediately. Any damages caused by the users of the facilities will incur further cost on renter or the department.
• The campus technical director has the final word on equipment to be utilized.

Scott Woodard
Director, Conferences & Events 
scott.woodard@16300a.com
828.328.7234

Ashley Causby
Operations Manager, Conferences and Events
ashley.causby@16300a.com
828.238.0152

Duane Pagano
Production Manager, Conferences & Events
duane.pagano@16300a.com 
828.328.7983